Buddhafield Privacy Statement

This Privacy Notice describes what you can expect from us in the context of data protection. When you book on our events you will also agree to our Booking Terms and Conditions.

Who we are:

Buddhafield is a collective.  We live all over the UK, but we run a programme of camping activities in the South of England, focused around the teaching and practise of Buddhism and Buddhist meditation.  

The legal structure of the central Buddhafield body is a private limited company that has charitable status:

Triratna Buddhafield,
UK registered charity No. 1108826

Your personal information, and what we do with it:

We receive the personal information that you provide when booking for a retreat or event, or when contacting us through our website.   We need that information both to process your booking or message, and to communicate with you about it.   If you chose to opt-in to our address/email lists then your details will also be held in our contacts database.

If you've previously supplied us with any information and you'd like to know what we have recorded for you, or if you'd like to be removed from our records, then please contact the Buddhafield Office.

We use the information held in our contacts database when we send out our newsletters and programme.

In May 2018 we changed the way we send our newsletters by moving to use the MailChimp platform for sending emails.  To make use of MailChimp we needed to copy name and email address information from our database into our account on their service (you can view their privacy policy at https://mailchimp.com/legal/privacy/).  MailChimp makes it easy for you to subscribe and unsubscribe from our newsletter, and if you do unsubscribe via MailChimp then we will also remove your details from our contacts database.

We do not pass your information on to anyone else.

May 2018 also sees the introduction of the General Data Protection Regulation (GDPR).  The GDPR is based on the principles of lawfulness, fairness and transparency are these are central our policies and procedures for using personal data.

Our lawful basis for data processing under the GDPR is 'legitimate interests', meaning that we will only ever use your data in 'non-intrusive ways' that you 'would reasonably expect'.  Specifically, our primary interest in using your personal information is to contact you about our activities.

In future we plan to also use our contacts database to record information about volunteers' skills and experience.

Special category data is personal data which the GDPR says is more sensitive, and so needs more protection.  Information about religion and health are classified as special category data.  You may have provided information about your religion (such as by indicating that you are a member of Triratna Buddhist Order) or your health (such as by describing dietary requirements which we need when catering for you).  We will only process special category data in compliance with the conditions (a, d, or e) set out in paragraph 2 of GDPR Article 9.

Photographs

When we're taking photographs for publicity purposes, we do our best to ask the permission of the subject beforehand.   Unfortunately that's not always possible at our (or any other) festival.   To that end, there's a condition on the purchase of a Buddhafield Festival ticket that we reserve the right to use photographs featuring attenders.   That said, please get in touch if you're unhappy about an image of yourself on this website or our own Flickr and Facebook accounts.

Please don't take images from this website and use them for your own purposes without asking the copyright holder first  (even if it's you in the photograph!).

Cookies

Our website uses cookies to store information on your computer whilst you navigate around the site.

We set one cookie that is essential.   It's used to pass information between pages, especially when you use the Shopping Basket.

We also use a non-essential cookie to anonymously track page visits with Google Analytics.   If you're not happy with this, you can use your browser settings to control it.